Executive Assistant

Reports to Chief Executive Director/CEO

Child Development Institute (CDI) is a strength-based early childhood development resource to children
and their families in the San Fernando Valley and is seeking a well-organized individual with excellent
communication, writing and leadership skills to join the administration department as the Executive
Assistant to the Chief Executive Officer and Executive team. Child Development Institute’s mission is to
help all children reach their full potential by supporting the relationships and environments that shape
early development.

POSITION DESCRIPTION
The Executive Assistant is responsible for providing executive administrative and secretarial support to
the CEO and Executive team including written communications and the management of confidential
information. Manage CEO’s calendar, schedule meetings as needed. Prepare and provide all related and
necessary materials and documents. Compose and prepare correspondence for CEO, copy, file, process as
necessary. The Executive Assistant is also responsible for the oversight and development of web-based
communications efforts, including on-line/social media outlets, creation and management of agency
publications, cultivating relationships with key media contacts, train and practice message delivery with
key staff and brief Board, staff, and community partners. This is an opportunity to work closely with the
CEO; to be part of a growing, dynamic nonprofit organization and make a positive social impact for
underserved communities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Handle confidential information in a professional and discreet manner.
• Maintain Chief Executive Director/CEO’s calendar and executive files. Coordinate internal and
external meetings, including all necessary information and materials required.
• Provide coordination/administrative support on a wide range of initiatives led by the CEO and
Executive team.
• Prepare correspondence: Memos, letters, promotional materials and other CDI publications; including
newsletters, reports, brochures, social media, etc.
• Coordinate meetings and conferences: Prepare and distribute agenda, meeting documents, and take
minutes for the Board of Directors and community task-groups.
• Assist with Board of Director activities. Prepare materials and oversee board meeting logistics.
• Act as the CEO’s representative and liaison to current and potential contributors, professionals and
community members.
• Assist in all levels of Development and Fundraising activities; including event planning, procurement,
sponsorship solicitations, mailings, logistics and follow-up.
• Lead CDI communications goals and objectives in collaboration with Chief Executive Director/CEO.
• Supervise CDI media events, contacts and activities.
• Supervise online/web-based and electronic communication efforts.
• Assist and support CDI Directors in addition to CEO, acting as a liaison.

QUALIFICATION REQUIREMENTS:
• Ability to communicate effectively with high level of cultural fluency to engage diverse work groups,
communities, and partners.
• Ability to interact well at all levels of an organization; able to work independently and/or as part of a
productive team: has the capacity to take initiative and follow assigned duties through completion.
• Ability to work closely with CEO and support its team of CDI Directors.
• Ability to prioritize and manage numerous projects simultaneously.
• Ability to inspire, motivate, build relationships with staff, and public.
• Self-motivated, with ability to work with little direct supervision.
• Excellent verbal, written, organizational and management skills.
• Strong analytical skills, accuracy and attention to detail essential.
• Professional appearance and attitude.
• Availability to work flexible hours, including some weekends and evenings as required.
• A valid driver’s license and reliable and flexible means of transportation is required.

EDUCATION AND/OR EXPERIENCE:
• Bachelor’s degree or equivalent, preferably in a field related to communications or non-profit
management.
• Three (3) to Five (5) years of equivalent work-related. Professional experience in media
communications, public relations a plus.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint & Access) and Internet use.
• Ability to balance and prioritize competing deadlines.
• Ability to supervise others on special projects and in day-to-day work, as needed.
• Proficiency in message and media training.
• Minimum of three (2) years’ experience and demonstrated success in working with Board Members
and contributors.
• Demonstrated ability working as part of a team.
• Experience working with non-profits a plus.

PHYSICAL REQUIREMENTS:
• Effective use of a computer, a telephone and a fax to conduct business.
• Ability to lift and carry office materials, maximum weight up to 25 pounds.
• Travel occasionally for meetings, training or special events during the morning, day and/or weekend.